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January 2008 City Council
Minutes
Minutes of the Regular City Council meeting held on Tuesday,
January 8, 2008 @ 4:02pm
1.00 Call to Order & Roll Call–
Mayor Randelin called the meeting to order at 4:02pm.
Members Present –
Mayor Randelin, Council Members: Donna Melin, Leola Rodd, Norm
Johnson and Kirk Johnson.
Members absent –
None
City Staff in Attendance –
City Administrator CJ Van Guilder, Deputy City Clerk Lori
Schubitzke, City Engineer Chris Rousseau.
Also in Attendance –
See sign-in sheet.
2.00 Pledge of Allegiance
3.00 Presentations and Guests –
Paul Vernon-Vernon-Grover Senior Housing
4.00 Approve Agenda -
A Motion was made by Councilmember Leola Rodd and seconded by
Councilmember Norm Johnson to approve the agenda. The Motion
carried unanimously.
5.00 Consent Agenda –
A Motion was made by Councilmember Kirk Johnson and seconded by
Councilmember Donna Melin approving the following consent agenda
items:
5.01 Approval of the minutes of the regular meeting of
December 11, 2007 and Special Meeting, December 13, 2007.
5.02 Approval of Bills: Exhibit A dated January 8,
2008 in the amount of $393,338.44.
5.03 Approval of Check Numbers –
17289-17429
5.04 Review and Approval of Petty Cash.
5.05 Ambulance Write-offs – 4th
Quarter 2007 – Total $16,066.27
The motion carried unanimously.
6.00
Public Hearings –
None
7.00
Petitions, Communications and Correspondence –
None
8.00 Ordinances, Resolutions and Policies –
8.01 Annual Administrative Resolution #2008-01 –
Annual Designations
ˇ
Acting Mayor 2008 – Norm Johnson
Official Depositories – State Bank; Wells Fargo;
Northwood’s C.U.;
LMC 4-M Funds.
Official Newspaper – The Pine Journal.
2008 Council Meeting Schedule.
A Motion was made by Councilmember Donna Melin and seconded by
Councilmember Leola Rodd to approve the Annual Administrative
Resolution for the 2008 Annual Designations. The Motion carried
unanimously.
Roll Call: Denny – Aye
Leola – Aye
Norm – Aye
Kirk – Aye
Donna – Aye
8.02 Resolution #2007-02 – Adoption of 2008
Fees Schedule.
A Motion was made by Councilmember Norm
Johnson and seconded by Councilmember Leola Rodd to
adopt the 2008 Fees Schedule. The Motion carried
unanimously.
Roll Call: Denny – Aye
Leola – Aye
Norm – Aye
Kirk – Aye
Donna – Aye
9.00 General Business
9.01
Project updates - (Old)
Water Tower
ˇ Construction
is going along well, and is on schedule according to the
Contractor.
ˇ The
new high service pumps have been installed at the Water
Treatment Facility – this work was done the day before the big
Carlton fire downtown. The extra pumping capacity was able to
help with the firefighting efforts.
ˇ The
final erection of the tower has not occurred to date, it is
scheduled for the next couple of weeks. The City office will be
notified as soon as the date is confirmed.
Bike Trail to Cloquet
ˇ Mayor
Dennis Randelin spoke with Bob Olean regarding the snowmobile
trail route. The City of Carlton needs to provide Mr. Olean
with a map of the area in question. The City also needs to find
out the owners of the property. Conversation continues
regarding the alternate snowmobile trail.
WLSSD:
ˇ A
report was submitted last month to WLSSD for the City to address
correspondence receive from the District related to flows in
excess of our allotted level of service. The report indicated
efforts made by the public works department to find and
eliminate I/I within the City collection system this year. It
is anticipated that additional efforts will be required to be
made to the system over the next year to eliminate excessive
clear water.
ˇ WLSSD
was not happy with the City of Carlton’s efforts the past year.
ˇ City
staff and the City Engineer are scheduled to meet on Friday –
Jan 4, 2008 to discuss our response back to WLSSD. The City
must show WLSSD all the I/I reduction work that was done in 2000
(approx. $2,000,000). Carlton has been very pro-active and
accomplished much of the needed improvements prior to many of
the other Cities taking any action. It is our intent to meet
with WLSSD staff to review this matter further as these issues
may play a role in holding up the approval of sewer extension
permits with the City. Further action to reduce I/I in the City
will be needed in 2008.
Four
Seasons
ˇ Hired
back ring & building manager Annette Kiehn.
9.02 Cooperative Agreement – Carlton County, Lakes and
Pines and the City. The Small Cities Development Programs. –
City Administrator CJ Van Guilder received a letter from Leslie
Ballis of Lakes & Pines asking for support from the City of
Carlton to waive the building permit fees for this project.
A Motion was made by Councilmember Norm Johnson and seconded by
Councilmember Kirk Johnson to waive the building permit
fees for the Small Cities Development Program except for
Building Official Bill Schlenvogts fees. The Motion carried
unanimously.
9.03 I&I Reduction Update and Schedule
Working Session. Mayor Randelin covers the I&I and Scheduling
meeting with our contact from WLSSD Dave Beal that the city
never knew existed.
Mr. Beal has been the City of Carlton’s contact
for WLSSD and has been on the board that reviews the City of
Carlton’s I&I and he has never been in contact with the City.
Mr. Beal is also the contact representative for Thomson
Township, Twin Lakes Township, and the City of Esko.
Conversation continues regarding David Beal being the
representative for the City of Carlton. In a meeting on January
4, 2008, City Administrator CJ Van Guilder, City Engineer Chris
Rousseau and Public Works Superintendent Brent Neisinger agreed
that there are some I&I improvements that need to be done in the
near future.
Carlton business owner Paul Vernon states that the
City of Carlton needs to show WLSSD what our 10 year plan & how
we are being proactive.
An I&I Reduction workshop is set for Thursday,
January 17, 2008 at 4:00pm.
Conversation continues regarding options for
improvements.
9.04 Donation for Winter Fest – Chamber of Commerce
and Rotary.
A MOTION was made by Councilmember Kirk Johnson and seconded by
Councilmember Leola Rodd to accept a donation for Winter Fest
from The Carlton Area Chamber of Commerce in the amount of
$250.00. The motion carried unanimously.
Roll Call: Denny – Aye
Leola – Aye
Norm – Aye
Kirk – Aye
Donna – Aye
A MOTION was made by Councilmember Kirk Johnson and seconded by
Councilmember Leola Rodd to accept a donation for Winter Fest
from The Rotary in the amount of $250.00. The motion carried
unanimously.
Roll Call: Denny – Aye
Leola – Aye
Norm – Aye
Kirk – Aye
Donna – Aye
9.05
Building Permits – 3rd Base and Thorman Apartments.
A MOTION was made by Councilmember Norm Johnson and seconded by
Councilmember Kirk Johnson to issue building permits to the
Third Base Bar and Thorman Apartments and waive the building all
but the plan review fees for the permits due to the fire that
occurred in December. The motion carried unanimously.
9.06 Fireman’s Bingo – Liquor at the Fire Hall.
A
MOTION was made by Councilmember Kirk Johnson and seconded by
Councilmember Donna Melin to approve liquor at the fire hall
after the Fireman’s Bingo on Saturday, February 9, 2008. The
motion carried unanimously.
9.07
Fire Hall Lighting. Councilmember Kirk Johnson states an energy
savings representative from Minnesota Power was at the fire hall
and done an Energy Reduction Proposal. Kirk said he will come
and do a proposal on the Civic Center also.
The work quoted for the fire hall would be a motion detector
light installed in the meeting room; and new lighting fixtures.
The estimate for the fire hall is $3,500 with a $450 rebate from
Minnesota Power and a $750 a year in energy savings. CJ states
the $3,500 for the repairs would have to come out of the
reserves and next year’s budget would be increased to cover
upgrades.
A MOTION was made by Councilmember Leola Rodd and seconded by
Councilmember Norm Johnson to approve the Energy Reduction
Proposal and updates to be done to the fire hall and to have an
Energy Reduction Proposal done on the Civic Center. The motion
carried unanimously.
10.00 Staff and Committee Reports
10.01
Emergency Management Director Report – Emergency Management
Director Steve White states there have been 498 emergency calls
for 2007 with 61 of the calls being for fires and 437 for
medical. Steve gives a breakdown of the various jurisdictions
of the runs. Steve states in 2008 they will track and record
where emergency runs are happening closer to get an accurate
accounting of each jurisdiction.
Steve covers the accomplishments in 2007:
1. The
success of the paid on call program, there are 23 active members
on the firefighter roster that is up from 16 this time last
year.
2. The
fire department received a FEMA grant that assisted in replacing
much needed equipment for the hall in both firefighting and
medical equipment and supplies.
3. Purchased
a new ambulance for the department to replace a 1997 unit that
was due to be rotated out of the fleet.
4. The
downtown apartment fire of December 13 was one of the biggest
challenges they faced in 2007.
5. The
formation of a committee to look at the formation of a joint
consolidated service in Northeast Carlton County.
10.02
City Engineer’s Report – Previously covered.
10.03 Public Works Superintendent’s Report –
Brent states the fire on December 13, 2007 really taxed the
water system. This really shows the need for a redundant supply
and larger storage. The new tower will be a much needed asset
to the residents of the City of Carlton as well as a new well.
It has been a snow filled month. A majority of the time has
been spent handling snow.
The Ford Ranger truck that is used for nightwatch continues to
give them trouble. Brent asks for everyone to keep their eyes
open for a nice, used, 4 wheel drive, full size truck. The Ford
Ranger has 160+ miles. Kirk Johnson did a great job with
finding the current Public Works truck and maybe he has an
outlet.
10.04 City Administrator’s Report – City
Administrator CJ Van Guilder gives a reminder of the Board of
Review at Transportation Center on January 22, 2008 at 1:00pm,
Denny and Norm to attend meeting. CJ also, gives an update from
City Building Inspector Bill Schlenvogt on hotel inspection done
on entire exterior of building finding chipped and cracking
paint, missing siding, and plywood covering windows.
A MOTION was made by Councilmember Kirk Johnson and seconded by
Councilmember Donna Melin to get an Order of Correction for
Violations to have Bill Schlenvogt inspect inside of building.
The motion carried unanimously.
CJ states there is going to be a claim going thru the City of
Carlton’s insurance for the Cozy Café to cover damage to the
wood flooring due to excess water from firemen during December
13, fire.
A MOTION was made by Councilmember Kirk Johnson and seconded by
Councilmember Donna Melin for City Administrator CJ Van Guilder
and Deputy City Clerk Lori Schubitzke to be official designate
officers of EFTS for all City official depositories. The motion
carried unanimously.
A MOTION was made by Councilmember Mayor Dennis Randelin and
seconded by Councilmember Kirk Johnson to approve off-site
gambling for the Carlton Fire Relief to hold bingo on February
9, 2008. The motion carried unanimously.
A MOTION was made by Councilmember Donna Melin and seconded by
Councilmember Norm Johnson to leave the $9,400 from Black Bear
Casino in the city checking account to use for fire equipment
replacement caused by damage from the December fire. The motion
carried unanimously.
City Administrator tells the council of the new accounting
standards that the City of Carlton is being held to by the
auditor’s. The city is not doing anything wrong it is just
being held to new standards.
CJ received a letter from Mike Anderson at Pine Technical
College commending Steve White on his interview regarding the
December fire.
10.05 Business Development Committee Report –
None
10.06
Parks and Recreation Committee Report – None.
10.07 Library Board Report –None, meeting on
Thursday.
10.08
Mayor’s Report – Mayor Randelin updates the council on
the Northeast Carlton County service. Mayor Randelin covers the
committees for the collaborative:
1.
Coverage and Assets.
2.
Budget/Funding.
3.
Joint Powers Board – Legal.
Conversation continues regarding committees...
Councilmember Kirk Johnson researched a 32x40 Electric Seed Sign
to be put by Interfaith on highway 45. The cost would be $3,500
for the sign which also counts the amount of traffic going past
Interfaith Care Center. Mayor Randelin states he will look into
funding for the sign.
11.00 Upcoming Meetings –
January 17, 2008, 5pm to 7pm-
Carlton Chamber Business after Hours Dinner at Four Season’s
Sports Complex.
12.00 Carlton Comment -
None
13.00 Adjourn –
Having no further business to discuss, a MOTION was made by
Council Member Kirk Johnson and seconded by Council Member Leola
Rodd to adjourn the council meeting at 5.46pm. The Motion
carried unanimously.
Respectfully submitted,
Lori Schubitzke
Deputy City Clerk
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